Search that understands Serbian and opens the exact page.
You type in Latin script, the document is in Cyrillic, and the hit is the same. NG DMS searches titles, numbers, the content of every page, registers and attributes, ranks the results and shows a snippet from the page where the hit is. The viewer opens the document inside the application, without a download.
- Cyrillic = Latin
- AND / OR / NOT and field:value
- Cmd+K by number and ASB
- Viewer for PDFs and scans
From the query to the page where it is written
One index per page and per document, one syntax and the same permissions as the document list.
Full text, whatever the script
An index of titles, numbers, per-page content, registers and attributes, over current versions only. “решење” finds “rešenje”, and “ugovor” also finds “ugovora”. Whether diacritics count is the administrator’s choice.
Query syntax
Quoted phrases, AND / OR / NOT, field:value (correspondent, tag, type, ASB, confidentiality, checksum), ranges, periods in Belgrade time (“last month”), word prefixes and approximate matching.
Relevance, snippets and similar documents
Every hit has a 0–100 score and a snippet from the page of the hit, with the words marked. “Did you mean” and word completion use only documents you can see, and “Similar” finds documents like the chosen one.
Cmd+K palette
From the third character it finds a document by its number, a correspondent’s number (such as an invoice number), ASB and title. An exact number or ASB is always found, and Enter opens full search with the typed text.
Advanced query
A visual builder of conditions on fields and attributes: AND / OR / NOT groups, operators per field kind and date parts (quarter, ISO week). The query lives in the page address, so it can be shared as a link.
Document viewer
PDFs with page thumbnails, zoom and find-in-document; images, TIFF, text, CSV and e-mails with attachments. It shows the archival version or the original, and a search hit opens its page with the passage marked.
Page editing
Rotate, delete and reorder pages and split a PDF. The result is a new version of the same document or one new document per part, and earlier versions remain.
Search by meaning
Hybrid search combines full text with meaning: a query in your own words finds a document even when it does not contain the same word. The same permissions apply as for regular search.
Saved views and facets
List views are saved and shared by permission, facets show counts over visible documents only, and the list is shown as a table, cards or a tree.
How you get to a document
Whether you know the number, the correspondent or only a word from the text.
- 01
Type
Cmd+K suggests documents by number, ASB and title from the third character. Enter leads to full search.
- 02
Narrow
Fields, periods and AND / OR / NOT, or the advanced query with groups of conditions when precision matters.
- 03
Open
The snippet shows where the hit is, and “Open on page N” goes straight to that page, with the passage marked.
- 04
Work with pages
View, print and download, or edit pages as a new version or as new documents.
What changes in practice
Permissions before ranking
A document you may not open does not enter the results, their count or the suggestions. Visibility is checked before ranking and counting, and personal and confidential attributes are not searched.
Viewing without risk
The viewer never runs code from a file; HTML and SVG are only downloaded. Opening is recorded in the access trail at most once every five minutes, and every download and print is recorded.
Page edits without loss
A deleted page does not remain in the new file, yet the earlier version stays in the history. Parts of a split inherit the original’s confidentiality and sharing, and a signed document asks for confirmation first.
Frequently asked questions
Does search find a Cyrillic document when I type in Latin script?
Yes. Cyrillic and Latin always find each other, in full search and in the Cmd+K palette. Different word forms are recognised too, and the administrator decides whether diacritics count.
Can a user see documents in the results that they may not open?
No. Such a document does not enter the results, their count, the snippets or the “Did you mean” suggestions. Search uses the same permission check as the document list.
Can I find a document by an invoice number or ASB?
Yes. The Cmd+K palette finds a document by its number, by a correspondent’s number such as an invoice number, and by ASB. In full search, fields such as asb:310 or the range asb:[100 TO 200] do the same.
Which files does the viewer show?
PDFs, images, multi-page TIFF, text and CSV, and e-mails with their list of attachments. An Office document is shown through its archival version; a file without one shows “Preview not available — download the file”.
Does page editing change the existing file?
An edit creates a new version of the same document or new documents for each part of a split. Earlier versions remain, and a deleted page does not remain in the new file.
Related
- CaptureA file enters once, is checked and processed, and becomes a searchable document.
- Access and isolationOnly those allowed see a document — in the list, search, counts and viewer.
- Classification and metadataTypes, tags, correspondents, attributes and counters that the organization maintains itself.
- Paper and scanning4 min read
ASB labels and separator sheets: how a paper original gets its number
A barcode label on the first page, a separator sheet between documents and a scanned stack that splits itself — so a scan always leads back to the binder.
- Processing4 min read
OCR for Cyrillic and Latin script and PDF/A: what processing reads from a scan
A scan in Cyrillic, a contract in Latin script, a letter in English — all three become searchable page-level text and a PDF/A-2b archival copy, while the original stays untouched.
Want to see how this looks in NG DMS?
We will show you in a demo, on examples from your own registry office — from the scan to NG Copilot’s answer. No obligation.
- office@konissoftware.com
- Phone
- +381 66 000 977